The Role and Impact: You will be the Senior Administrative Assistant reporting to the Executive Assistant & Business Operations Support (EA) within the Regional Commercial Team and supporting the team in driving the revenue growth for the S&P Global Platts business. Additionally, you will be supporting the Office Manager (OM) in her execution of her administrative duties for S&P Global Platts Singapore.
The Team / The Business: The business has a casual and friendly atmosphere with an entrepreneurial spirit. We value team work and it is crucial that you are a team player in order to be successful within our organization.
Your Skills: You are proactive, meticulous, organized, collaborative and flexible individual. You possess excellent communication skills, have strong personal integrity to and are highly resourceful in finding solutions to problems.
Assist the Office Manager in the onboarding, transfer and offboarding of staff. This includes but not limited to assisting in the application of staff access card, T&E, corporate credit cards, mobile phone renewal process etc.
Print and bind the new hire welcome kit
Lunch and Learn/Training/Townhall
Book meeting rooms for sales trainings, townhalls and Lunch & Learn activities
Manage calendar invites and track RSVP
Prepare stationery items and print training materials, if any for in-house trainings
Order food and beverages, and prepare attendance list
Book and set up video conference service, webex and coordinate with IT team
Provide daily administrative support to the office
Facilitate the coordination of office/department moves
Replenish and procure the stationery stock items including feeding the copier paper and toner, when required.
Arrange local and overseas courier service with service providers
Facilitate events and team or company activities, as required.
Arrange card access for visitors
Provide backup cover for EA/OM in absence
Coordinate technology for the Office and/or area assigned, including regular inventory management reviews, yearly end of life laptop replacements and arranging disposal of technology to discontinue financial charges.
Provide support on ad-hoc assignments or new projects assigned by the EA/OM
Diploma holder with preferably 3-5 years of Administration experience.
Experience in setting up video and audio conferences, webex for townhall including connectivity setup
Strong English communication skills, both written & verbal. Has experience interacting, and building strong relationships, with both internal and external stakeholders, other S&P Global divisions’ Executive Assistants, Office Managers, Administrative Assistants and outside vendors.
Emotional intelligence, cultural sensitivity and a pleasant disposition is a must.
Intermediate to Expert level skills in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and good knowledge of technologies like WebEx, Salesforce, Concur, Workday, Ariba etc.
A high level of integrity and confidentiality is essential, as the role deals with a significant amount of sensitive information.
Self-motivated and resourceful. Strong time management and organizational skills with high attention to detail. Ability to multi-task, think and act independently as well as part of a team. Consistently meets deadlines. Must have a sense of urgency and willing to run “that extra mile” attitude a plus.
Excellent prioritization skills while maintaining high standards
Team player who works well in a collaborative environment.
Event or conference organization would be an asset.
Values and Behaviors:
Our values are Excellence, Relevance and Integrity. We are professional, setting and maintaining high standards in our interactions with our colleagues, always demonstrating the value that our data and services can bring to our customers. We are honest, transparent and responsive, showcasing our knowledge, and expertise to our customers. We foster and develop relationships to ensure we are accountable to and engage with our customers, partners and colleagues. We place diversity business objectives and the need to embrace openness, honesty, trust and respect ahead of our own personal goals. We understand the need to embrace change and ensure that customers are at the heart of everything we do. Our customers drive our tech-savvy initiatives, our desire to be lean and agile as well as our passion to develop ourselves and each other so we can deliver innovative, cost efficient growth opportunities for our customers.
S&P Global Platts
At S&P Global Platts, we provide the insights; you make better informed trading and business decisions with confidence. We’re the leading independent provider of information and benchmark prices for the commodities and energy markets. Customers in over 150 countries look to our expertise in news, pricing and analytics to deliver greater transparency and efficiency to markets. S&P Global Platts coverage includes oil and gas, power, petrochemicals, metals, agriculture and shipping.
S&P Global Platts is a division of S&P Global (NYSE: SPGI), which provides essential intelligence for individuals, companies and governments to make decisions with confidence. For more information, visit www.platts.com.
S&P Global is an equal opportunity employer committed to making all employment decisions without regard to race/ethnicity, gender, pregnancy, gender identity or expression, color, creed, religion, national origin, age, disability, marital status (including domestic partnerships and civil unions), sexual orientation, military veteran status, unemployment status, or other legally protected categories, subject to applicable law.