Jul 13, 2019
Axalta Coating Systems Ltd. ("Axalta," or the "Company"), is a leading global manufacturer, marketer and distributor of high performance coatings systems. With over a 150-year heritage in the coatings industry, Axalta is known for manufacturing high-quality products with well-recognized brands supported by market-leading technology and customer service.
Over the course of the Company's history, Axalta has remained at the forefront of the industry by continually developing innovative coatings technologies designed to enhance the performance and appearance of customers's products, while improving the customer's productivity and profitability. Axalta's diverse global footprint of 50 manufacturing facilities, four technology centers, 47 customer training centers and more than 14,000 team members allows the Company to meet the needs of customers in over 130 countries. Axalta serves its customer base through an extensive sales force and technical support organization, as well as through approximately 4,000 independent, locally-based distributors. The Company's scale and strong local presence are critical to its success, allowing leverage of the technology portfolio and customer relationships globally while meeting customer demands locally.
Axalta operates its business in two operating segments: Performance Coatings and Transportation Coatings, serving four end markets, including: Refinish, Industrial, Light Vehicle and Commercial Vehicle, across the following four regions: North America, EMEA, Latin America and Asia-Pacific.
For more information please visit our website www.axalta.com or follow us on Twitter @axalta and on LinkedIn.
The candidate, preferably an experienced administrative professional, is expected to be a self-motivated and resourceful individual who is able to carry out his/her job responsibilities independently.
He/she should possess good people skills and be comfortable interacting with people across all levels of the organization.
Daily mail collection & receiver of office deliveries
Quarterly order of stationery/pantry/warehouse supplies (process includes email to Vendor after Sourcing approves & raise purchase request in Ariba)
Arrange online DHL pickup for documents
Oversee contracts/agreements renewal for Island Landscape (indoor plants), Ricoh Singapore (copier/printer), GFS Waterlogic (water dispenser), Golden Sprint Security (CCTV, security & ID employee cards), Ramky Cleaning Services (office cleaning), ACCO (Shredder),
Landlord building power shutdown. Ensure office in shutdown mode and system running well upon power up. Looping in GSD and IT team for network issues
Submit monthly OKH office rental, carpark for payments via x-entry in a timely manner
Fire Warden since 2013 – maintain employee list and taking attendance during fire drill
Contact for ALL office maintenance – broken locks, pests, machine failure, etc
Security Administrator in 5 banking platforms - JPMorgan, FSI, Bank of America, CitiBank and Deutsche Bank for Regional and Global users. Left administrator in Quantum Treasury platform
Setting up/deleting/modify/reset users’ access in ALL banking platform listed above
Banking access users' report monthly to LATAM Treasury management, ensuring all users are active and relevancy of users’ accesses
Liaison with local Corporate Secretariat (TMF) and Notary Public (JLC), for AGM (Annual General Meetings), Directors' Resolution for Singapore and Representative Offices
Prepare X-entry for vendors and utilities for payments
New vendor creation in MDM ServiceNow, from requesting critical information from new vendor to completing a spreadsheet for attachment to new vendor request. Follow-up on creation/modification whenever necessary
Manual filing of Finance/Treasury legal documents/contracts/agreements in the safe (Server Room)
Member of Axalta Singapore Contingency Plan – maintain office and mobile contacts are current
American Express corporate card program administrator – contact for card transaction disputes – late payment fees, billings and card replacements
Purchase of company/customers business registrations via online BizFile when necessary
Supporting Human Resource
Raise Purchase Requisition in SAP/MyBuy for UIC yearly contract renewal and ad-hoc claims, approved by Sourcing and Vice President.
Ensure UIC monthly invoices correspond to Purchase Order prior to payment processing
Headcount update for new/resigned employee to tally with PO4700045641 (Monthly payroll run with ePayslip, current 18 employees)
Filing of employees’ medical certificates, ensure consistencies with online sick leave applications
Assist HR Manager to create new employee profile in MDM ServiceNow for payroll and disbursements
Exit form clearance – Amex Card, ID card, drawer/door keys
Monitoring of SG network issues with IT team in the region – Teddy Kuang and Wathanyoo, TCom and Virtela teams
Manage contract renewal (once in 2 yrs) for Ethernet ISDN and Telephony services for SG office networking with SingTel and StarHub
Providing monthly PC Metrics for Singapore office, Ricoh Network meter usage and troubleshooting
Liaise with appointed China vendor (SHI), IT Manager (Vikram Gusain) and Sourcing/Procurement (Doris Wang) for new laptop purchase. Includes cost comparison, technical specifications, email approvals, raising PR and delivery of order
Support new PC software installation via remote support from IT Team
Arrange travel and hotel accommodation via Egencia online portal
Visa applications (paper and online) for SG team and/or travelers upon request
APEC online application
Delegated for expense reimbursements for selected travelers via Concur
Contact for Singapore Airlines – corporate rates email update and yearly contract renewal
Contact for SG Alert Disaster annual auto-invoice – PSM, raise PR in ARIBA for USD28,000. Seek email approvals from PSM contacts prior PR creation
Ensure office supplies inventory are adequate and spent within budget – Quarterly order of supplies for warehouse, office and pantry via ARIBA
Support Marketing in raising PR for customers during CNY season
Marketing Claims reimbursements via X-Entry for Finance processing
Filing of Sales Contracts and Distribution Agreements
Point of contact for Vietnam Sales Contracts signing
At least a recognized diploma with minimum 5 years relevant experience in a fast-paced and diverse environment
Self-motivated, pro-active, resourceful and outgoing individual with good planning, organizing and coordination skills
Possess good people skills and enjoy interacting with people
Fluent and proficient in English
Computer Literacy – MS Office capabilities
THE UNITED AGENCIES (PRIVATE) LTD.